01
What do I need to reorder?
Give each product the minimum you never want to fall below. One filter shows everything under it, with the shortfall spelled out — no sorting, no conditional formatting to maintain.
Windows desktop · pay once · works offline
Know what you have, where it is, and what moved.
BasicInventory is inventory software for small warehouses and shops. Products, locations, lots and expiry dates, with a recorded movement behind every change. It runs on your own PC and your data never leaves it.
Launch price Launch price. It rises every five licences sold, up to €19.99 — and your licence keeps the price you paid, for good.
Windows 10 & 11 · 139 MB installer · The download is free; the licence key is what opens the application.
- AI assistant, your own key
- No subscription
- No account
- Works offline
- Once
- One payment. No subscription, ever
- Offline
- Every screen works with no internet
- Yours
- Your inventory never leaves your computer
- AI
- Optional assistant, on your own key
What nothing else at this price does
Ask your warehouse a question. Get a table back
Inventory software at this price gives you lists and filters. This gives you both, and an assistant that answers in plain language from your own data — which items are below their reorder level, what expires this month, what is sitting in aisle D.
- Your own provider key: OpenAI, Anthropic, Gemini or OpenRouter. The cost is on your account and we take no cut.
- Read-only by design: it can query your stock, never create, change or delete it.
- Your key is encrypted on disk, with the encryption key stored outside the database.
- How the assistant works →
What it does
Warehouse basics, done properly
Not an ERP and not a to-do list with quantities. The handful of things stock control actually needs, built so they hold up after a year of use.
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Locations
Aisle, column and height — the address of the thing, not a note in a cell.
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Lots & expiry
Per product, only where you need it. Exits take the earliest expiry first.
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Movements
Entries, exits, adjustments and moves — dated, with reason, lot and location.
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Boxes or pallets
The same data, shown as stock per location or as full pallet detail.
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AI assistant
Ask about your own stock in plain language. Optional, with your own provider key.
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Backups & your data
One file, on your machine. Backups on demand, on close, and restorable from the app.
In practice
The three questions you open it for
Each screen exists because somebody has to answer something before lunch.
02
What is about to expire, and where is it?
Expiry dates live on the stock itself, not in a column somebody has to remember. Filter to what is close to its date and you get the location and the lot with it — and on the way out, the earliest date is consumed first.
03
Why does this figure look wrong?
Because stock is the sum of its movements, there is always something to read: what came in, what left, what was counted again, and what moved shelf — each with a date, a reason, a lot and a location.
Coming from a spreadsheet
The spreadsheet is not wrong. It is just not a warehouse
It got you here, and for a hundred rows it is hard to beat. The trouble starts when the file has to remember things people forget.
| In a spreadsheet | In BasicInventory |
|---|---|
| Stock is whatever the last person typed | Stock is what the recorded movements add up to |
| A location is free text: “shelf B”, “B”, “B-2” | Aisle, column and height — filterable, always written the same |
| Expiry lives in a column somebody has to sort | Counted on the dashboard, and consumed earliest-first on exit |
| The history is the version you saved over | Every change is a movement with date, reason, lot and location |
| One inserted row breaks a formula silently | There are no formulas to break |
Who buys it
Four rooms that look nothing alike
The same application, set up differently. Pallets and lots for a distributor; boxes on shelves for a shop.
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Food and drink distribution
Lots, expiry dates and FEFO, without an ERP contract.
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Shop stockroom
Boxes mode: stock per location, no pallets, no jargon.
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Ecommerce stock
Know what to reorder before the shop sells what you do not have.
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Workshop and spare parts
Hundreds of small references, each with a place and a minimum.
Pricing
One payment. The earlier you buy, the less it ever costs you
There is no subscription and no per-user fee. The price goes up every five licences sold and never comes down, and because the licence is perpetual, whatever you pay is what this copy cost — for good.
Launch price
€2.99 one payment
€19.99 final price
1–5 · licences
Launch price. It rises every five licences sold, up to €19.99 — and your licence keeps the price you paid, for good.
After licence 5: €4.99
| Step | Licences | Price |
|---|---|---|
| 01 | 1–5 | €2.99 |
| 02 | 6–10 | €4.99 |
| 03 | 11–15 | €7.99 |
| 04 | 16–20 | €9.99 |
| 05 | 21–25 | €12.99 |
| 06 | 26–30 | €14.99 |
| 07 | 31–35 | €17.99 |
| 08 | 36+ | €19.99 |
From licence 36 the price stays at €19.99.
Before you buy
What it is not
Cheaper to read now than to discover later.
- Not multi-user: one computer, one person at a time. No server, no shared database.
- Not a point of sale or accounting: no prices, no invoices, no customers.
- No barcode scanning and no label printing.
- Windows 10 and 11 only, 64-bit. No macOS, no Linux, no Windows on ARM.
- The installer is not code-signed yet, so SmartScreen warns; each release publishes its SHA-256.
- The AI assistant needs your own provider key, and it costs whatever that provider charges.
Questions
The ones worth answering first
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Is this a subscription?
No. You pay once. The licence is perpetual for the 1.x version line, which means you keep using what you bought for as long as you like and every 1.x update is included. A future major version may be a paid upgrade.
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Can I try it before paying?
No. The installer is free to download, but right after the first-run setup the application asks for a licence key and waits there — there is no trial mode and no read-only mode. What you can do before buying is read this site: the feature pages, the comparison and the list of what the application deliberately does not do are as specific as they are precisely so nobody buys the wrong thing.
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Does it work without internet?
Yes. Your data is a local database and every screen works offline. Two things need a connection: the update check, and the AI assistant if you choose to configure one. Neither is required to use the application.
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How many computers does one licence cover?
One computer, plus a second installation on a device used only by you — a laptop, say — as long as both are not in use at the same time. That is the whole rule; it is in the licence terms.
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Is it multi-user? Can two people work at once?
No. BasicInventory runs on one computer for one person at a time. There is no server, no network mode and no shared database. If several people need to write to the same stock simultaneously, this is not the right tool.
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Where is my data, and can I get it out?
In a single SQLite file under %APPDATA%\BasicInventory. Back it up in one click to any folder you like, restore it from inside the application, and export any list to CSV that opens in Excel. Nothing is held hostage.
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Do you see my inventory?
No. There is no account, no telemetry and no server: the application never sends your data anywhere. The only exception is the AI assistant, and only if you set one up — then your questions and the rows needed to answer them go to the provider whose key you entered.
Buy it once. Use it for as long as it is useful.
The price rises every five licences sold and never comes back down. Whatever you pay today is what this copy cost, for good.
Delivered as a key by the store you buy from. Activation happens on your computer.